WMS is a workwear management system that has been specially developed for dealers who sell work clothing to, for example, hairdressers, hospitals, painting companies and construction and installation companies.
The workwear management system WMS can be used at all companies and organizations where wearing workwear is the norm.
Think of hairdressers, construction companies, municipal authorities, hospitals, funeral directors, etc…
Promidata WMS consists of 3 different interfaces. There is an interface for you, as a Workwear dealer. There is an interface for your customer, for example the workwear purchasing manager of a large hairdressing chain with many branches. And finally there is the interface for the wearer of the workwear. The wearer interface only shows the workwear in their personal sizes and their personal colors. The wearer can easily order their own clothing or personal protective equipment (PPE) through a personal webshop. The workwear purchasing manager sees these orders coming in and can approve or not approve the requests. He can also decide to add new protective equipment and/or workwear and whether or not to issue purchase points per wearer for a certain period. He can add new branches, new functions, new departments but also new wearers. Of course, he can also change or delete existing ones.
You as a Workwear dealer can keep track of what is delivered to who. The system automatically handles the invoices to the workwear purchasing managers but also the orders to your workwear manufacturers and the embroidery, pad printing and digital printing orders to your finishers.
Promidata WMS is extremely easy to learn, a short training is more than enough. During that training you will learn how to convince the workwear purchasing manager to use your workwear management system. There are many advantages for the workwear purchasing manager when he will use your WMS in his organization, think of error reduction, efficiency, overview, time savings, etc.
We have significantly simplified adding products for you and your customer, the workwear purchasing manager. We have very rich product information from almost all workwear manufacturers in Europe. You can simply use that. So hassle with excel sheets in different formats is completely a thing of the past. All workwear products are neatly stored as product models with images that have variations such as color – size. Also the purchase prices including quantity discount tables are available. Within your WMS you can create an infinite number of customers with their own wearer-clothing combinations.
Your own shop
Each end side will have its own shop environment. Setting up a shop is easily done by the workwear manager. The logo of the customer is shown in the shop so that the employees recognize the shop.
As a manager you can easily create wearers, any company can have multiple organizational levels such as branches, departments and functions. These are easily created in the system.
In the system you can define a clothing size registration per wearer on product level. This ensures that the wearer or manager always orders the correct sizes.
Branches, departments and functions
You can create different branches, departments and functions in the system. If you have a very large organization then you can also create branch groups. Because the organization is divided by level you can easily manage and adjust each department.
As a workwear manager you can import wearers by hand or with an import file. You can also store important information with the wearers such as personal wishes or adjustments to the clothing such as shortening pants, for example.
The points system
As a manager, you can provide wearers with points that give them their own budget. The budget can be adjusted individually but also in groups. When adding points you can immediately delete any existing points and/or add a note if desired.
Giving approval to orders
As a manager you can give approval to orders from the employees if desired. Once an order is approved, both the dealer and the wearer will be notified. This authorization can be set per shop.
Insight into expenses
Because everything is recorded, you get insight into the expenses per employee. You can also reset and/or supplement point budgets. When assigning points you can also add a comment so that you can always see later why a budget has been changed.
Easy to use
Many systems today are very complex. Promidata WMS is built so logically that you need little knowledge to use it. Both dealers and wearers can perform their actions with logical steps.